Chain and Event Administrator

Job Title:  Chain and Event Administrator

Reports To: National Accounts Manager  

Schedule:  Monday - Friday 7:00 AM - 4:00 PM

Summary: The Chain and Event Administrator is responsible for vendor relations, pricing, data and event management to help maximize sales and profits within grocery and restaurant chains. This position is expected to participate in an atmosphere that promotes trust, creativity, accountability, and personal development. The job is fast-paced and will require excellent communication, time, and task management skills. Success in this role will always require open and honest feedback to all members of the team.

About Elite Brands: Elite Brands of Colorado is an independent, family-owned distributor of premium beverages. We launched in 2003 with just two employees. All these years later, our fermentation process has produced a team of 85 current employees who work daily to fulfill our passion for “helping our people be successful.”

We’re proud to employ a diverse team of professionals who are hardworking, dedicated, and passionate about the world-class portfolio of premium beverages we represent. When asked about the reason employees choose to work here, our team overwhelming tells us it’s the people they work with which includes colleagues, beverage partners, customers, and everyone else that makes the beverage industry a special place to work.

Essential Duties and Responsibilities include the following but are not limited to:   

• Chain Account Related Data Management, including:
• Works Directly with the National Accounts Manager and closely with the Director of Sales and Marketing
• New Product Set Ups and Submissions
• Cost Submissions and Maintenance
• Invoiced Cost and Accounts Receivable Discrepancy Management
• EDI transfer accuracy
• Chain Buyer Presentation Preparation
• Other chain account needs as assigned
• Overall Event Support and Relationship Building, including:
• Oversees Special Event/Festival Protocol/On Hold Product, working closely with all internal staff (mainly Sales Team Coordinator, Portfolio Director, Brand Manager, and Warehouse Management), oversees the logistics, communication, and proper internal paperwork/protocol to ensure both supplier needs, and internal operations are met. Maintains accurate notes and paperwork to minimize discrepancies/disputes.
• Daily Data / Invoice Management
• Sales and Marketing Department Administrative Assistant Coverage as needed
• Assisting in phone answering as needed  
• Provide ongoing support for special projects.
• Operates standard office equipment
• Maintains a professional office environment
• Performs other duties, as assigned

As a representative of Elite Brands of Colorado, it is critical that you present in a professional and courteous manner to all employees and customers!

Minimum Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations. Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis.
• Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: Knowledge of word processing software; spreadsheet software; inventory; order processing; and database software.
• Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Education/Experience: Bachelor's degree (B. A.) from four-year college or university preferred; industry experience also preferred or equivalent combination of education and experience.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts; outdoor weather conditions, vibration, work in high, precarious places; fumes or airborne particles; extreme cold (non-weather); risk of electrical shock. The noise level in the work environment is usually moderate.

Physical Demands:

Physical Demands must be met by employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 40 pounds. While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The Data Analyst is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.